Hotel pricing intelligence software plays a crucial role in keeping hotels profitable. Prices are fundamental in attracting guests; they also enable hotels to manage revenue effectively across seasons and market conditions. Therefore, using specialized software and tools that aggregate data from various sources is essential for making informed, data-driven pricing decisions. 

In this article, we discuss how to use data for smarter pricing decisions and select the right software for your hotel. Ready to optimize your revenue management, enhance competitiveness, and ensure your property’s long-term success?  

Table of contents

What is hotel pricing intelligence? 

Hotel pricing intelligence involves analyzing, gathering, and using data to make informed pricing decisions based on room rates and various pricing strategies. This process includes closely monitoring pricing within your comp set, market demand, booking trends, and other factors that directly affect revenue and profitability. 

For effective pricing intelligence reporting, it’s best to use specialized software that aggregates data from OTAs, other hotel booking sites, and competitor websites. That way you can identify revenue opportunities, stay competitive, attract guests with optimal pricing, and manage revenue more effectively.

what is hotel pricing intelligence

Why is it important to use hotel pricing intelligence software? 

Pricing intelligence software helps your hotel remain competitive and make better-informed decisions. It also helps you better respond to market fluctuations. Let’s explore all the reasons to invest in this type of software. 

Accurate forecasting 

Forecasting plays a crucial role in effectively increasing revenue at your hotel by enabling you to accurately predict demand fluctuations. Whether it's a three-day weekend, a local event, or the off-season when demand drops, the right software helps you anticipate these peaks and lulls in demand. And that leads to effective price adjustments. 

This proactive approach empowers hotels to capitalize on revenue opportunities without undercutting prices or overpricing, which can lead to drops in demand. Achieving the right balance and offering rates aligned with market trends is what leads to optimized revenue and competitiveness. 

Immediate adjustments 

The right software gives you quick and easy access to essential information. You can make immediate adjustments to your ADR or RevPAR based on market conditions. And if you observe a significant rate gap based on length of stay, you can lower or raise prices to maintain competitiveness. 

Additionally, you can set customizable notifications to alert you when trends are changing, enabling prompt modifications based on specific market conditions that you identify. Learn more about how to maximize your hotel revenue with rate mixing.

Efficient operations

By using pricing intelligence software, you can automate the process of gathering, analyzing, and pricing. All of it leads to increased operational efficiency by reducing the time and resources needed for pricing decisions. It lets you move away from manual data analysis and redirect your efforts towards creating exceptional guest experiences.

Increased guest satisfaction 

It may seem counterintuitive that software can lead to greater guest satisfaction, but the reality is that when your hotel's pricing is optimized correctly, guests feel they’re receiving value for their money. This not only results in happier guests but also fosters loyalty, positive reviews, and referrals, ultimately contributing to further growth.

Simplified revenue and channel management 

Channel management and maintaining rate parity are critical aspects of pricing and revenue management. An intelligence tool lets you monitor activity across distribution channels, ensuring consistent pricing regardless of the time, date and month. Staying agile ensures accurate price maintenance and streamlined revenue management across various distribution channels.

Things to keep in mind when choosing pricing intelligence software for hotels 

When selecting pricing intelligence software for your hotel, prioritize access to correct and comprehensive data from OTAs, direct competitors and market trends. Look for an agile tool that offers frequent, real-time updates to ensure that pricing information reflects current market conditions and competitor strategies accurately.  

Additionally, consider customization, flexibility and user-friendliness. You don’t want to waste a lot of time training staff – data should be easily accessible to everyone, regardless of their background.


A stand-alone tool or an integration 

Every hotel has unique requirements, which is why it's crucial to have the option to integrate your pricing intelligence software with your Property Management System or RMS. Having an integrated tool rather than a standalone solution allows you to apply learnings and make changes more seamlessly within a comprehensive system.

Price and value 

When evaluating the price, consider the overall value and ROI rather than focusing solely on the upfront cost. Think of it as a strategic investment that saves money and optimizes staff time in the long run.

Security and compliance 

You should also ensure your hotel pricing intelligence tool complies with regulations and standards to protect sensitive information and uphold data security and privacy. This helps build guest trust.


Data plays a vital role in the profitability of any hotel business. Insights into market dynamics, demand trends, and competitor pricing strategies let you price more competitively and capitalize on revenue opportunities. Not to mention identifying pricing gaps and positioning yourself more competitively to gain an advantage over comparable hotels.

Finding the ideal pricing strategy is also essential for attracting more guests within your target client profile, leading to higher occupancy and driving revenue growth for long-term success.